PDF files are amazing because they maintain the formatting, which makes them easy to share and open on any device. You can also do amazing things with PDF files, like compressing, merging, and splitting them, to name just a few options. If you are new to working with PDF files or if you simply haven’t yet taken the time to understand the best ways of using PDFs, you’ll want to check out the following eight simple tips and tricks.
And once you’ve learned those, you can educate yourself about other ways to optimally use PDFs.
1. Compress Large PDFs
By compressing PDF files, you can make your large files smaller. That means they will be easier to share and you won’t spend so much time waiting for files to send or upload.
With the PDF compression tool from PDFSimpli, you can easily compress PDF files online from your desktop and mobile on Windows or Mac. Of course, we don’t mean “Mac” as in Mac and Cheese!
2. Merge PDF Files
You have the opportunity to combine two or more PDF files, which can be helpful for all sorts of reasons. For instance, users can easily share and read multiple files at one time. Simply use the PDF Merge tool or the PDFsam Basic.
3. Split PDF Files
At the other end of the spectrum, you have the opportunity to split a PDF file into multiple PDF files.
That can come in very handy when doing things like sharing documents with users who only need to access parts of the main file as it will save them time having to read through documents to find the parts that are relevant to them.
There are a number of PDF splitters online you can use to quickly and effectively split PDF files.
4. Comment and Annotate
You can make comments and annotate PDF files with the right PDF reader and editor. That can be very helpful when sharing PDF files with others as you will be able to provide more details to help users read information with more context.
5. Convert to JPG
PDF files can contain images as well as text, of course. While PDF images are great for keeping the formatting intact, there are sure to be times when you need to upload or share PDF images in other formats.
Thankfully, with the right PDF reader and editor, you can easily convert PDF images into JPG format, which is the most commonly used image file type.
6. Extract Images from PDF Files
If your PDF file contains both text and images and you want to convert the images into JPG, you can extract the pictures and convert them into JPG format by using a specialized online PDF to JPG converter.
7. Lock PDF Files to Make Them Secure
To maintain the security of your PDF files, which is important for anyone but even more important for individuals and companies who are sharing sensitive or confidential information, you can encrypt files to prevent unauthorized users from viewing and editing the content.
You can also lock PDF files with passwords. Make sure you use a robust password that contains a combination of uppercase and lowercase letters and numbers. Always avoid easily guessable passwords like 12345.
8. Translate PDF Files
If you receive a PDF file that has content written in a language you cannot read, you can easily translate the text into your first language by using Google Translate.
- Click on the “Documents” icon in Google Translate,
- Browse your computer to find the PDF file.
- Upload the PDF file.
- Select the language source and target language.
- Click “Translate.”